Recalling a Debtor Batch

You can recall an existing batch if you want to add more transactions to it. You can only recall a batch that has not yet been printed.

Technical Tip You can't view the transactions that have already been included in a batch. If you want to see those transactions, you need to print a verification report using the FILE | VERIFY option on the Debtor Batch screen. When you save a transaction in a debtor batch, the debtor's account is updated immediately whether the batch is printed or not. You can't delete the transaction. If you have made a mistake, you need to reverse the transaction.

To recall an existing batch of debtor transactions:

1. Select DEBTORS | DEBTOR TRANSACTION PROCESSING and then select the menu option for the transactions you want to process, e.g. HAND WRITTEN INVOICES or REVERSE PAYMENT..

Micronet displays the Debtor Batch screen for the selected transaction type, e.g. Debtor Batch - Invoices or Debtor Batch - Reverse Payments. The Debtor Batch screen shows all current debtor batches for all transaction types as shown in the Batch Type field. You can only recall and edit transactions of the batch type you have selected. For example, from the Debtor Batch - Invoices screen, you can only recall hand written invoice batches.

2. Recall the batch you want to edit in one of the following ways:

• double click on the batch you want to recall
• select a batch and press the Enter key
• select a batch then select FILE | EDIT.

Micronet displays a screen where you enter the transaction details for the selected transaction type, e.g. the Debtors Hand Written Invoice screen or the Reverse Debtors Payments screen.

For more information about the different transaction types, refer to the following topics:

• handwritten invoices - refer to "Debtors Transaction Processing - Hand Written Invoices"
• payments - refer to "Debtors Transaction Processing - Debtor Payments"
• payment reversals - refer to "Debtors Transaction Processing - Reverse Payment"
• journal entries - refer to "Debtors Transaction Processing - Journals"
• retentions - refer to "Debtors Transaction Processing - Adjust Retention"
• interest charges for late payments - refer to "Debtors Transaction Processing - Post Interest Charges"
• customer rebates - refer to "Debtors Transaction Processing - Rebates Menu (v2.7)"
• customer loyalties (2.8 feature) - refer to "Debtors Transaction Processing - Loyalties Menu (v2.8)"
• customer levies - refer to "Debtors Transaction Processing - Levies Menu ".